Minutes of the Board Meeting

The minutes of board meetings are an essential aspect of good governance, which ensures that the board has a record of every discussion and decision. The responsibility of recording minutes at a board meeting usually will be the responsibility of the secretary of the board or a person designated for this job.

The person who records meeting minutes must be capable of listening and record the entire conversation, even when some directors are debating a point or arguing. The minutes can also be scrutinized by a judge if the company is sued which is why they must be as objective and neutral in the event of a lawsuit.

Find out the date, time, and the location of the meeting. This information is essential to organize your minutes after the meeting, and it makes it easier for the reader to locate relevant information. It is also important to indicate if the meeting was an ordinary one or a special event, an emergency or executive session.

The list of attendees at the meeting, including presiding officers and board members, as well as non-voting attendees including http://www.aboutboardroom.com/what-is-meeting-management-software/ staff or guests. It is important to keep track of all attendees, particularly when recording meetings conducted remotely.

Include a brief summary of each item on the agenda. This can be accomplished with a short paragraph or two of a summary that summarizes the major discussions as well as any important decisions made. It is important not to include too excessive details. The detailed minute books can confuse readers and make it hard to understand the direction of the business.