Four Solutions to Restrict Access to Electronic Documents

It is essential to protect your confidential information from prying eyes when you are handling sensitive data on customers and employees or maintaining confidential files on company accounts or deals. This is true regardless of malicious actors gaining access to email accounts of employees or stealing passwords and usernames there are numerous ways that private information can be compromised. To ensure the security of your business information, take a look at four methods to limit access to electronic documents and avoid the possibility of a breach.

Utilize security measures like two-factor authentication and encrypted files, as well as current antivirus software, malware scans and auto-logout to ensure your digital documents are secured in the same manner as physical documents. To decrease the chance of loss or theft, you could also use secure cloud-based storage or network drives.

To protect against unauthorized access to electronic documents, you can also require an eSignature prior to anyone is granted access to the documents. This feature is becoming increasingly popular as it allows companies to confirm the identity of an individual prior to giving them access to private documents. It also helps ensure maximum document security because any changes made are detected.

A greater level of security can be achieved by implementing specific permissions that allow administrators to regulate how sensitive files are printed or opened, as well as copied. In addition there are restrictions that can be imposed on the kind of changes that can be made to a file, such as altering text or design. Examine trails can also be added to restricted files, which allows administrators to monitor user activity and identify any unauthorized modifications.

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